As certified Xero consultants, we have collated the latest information to create for you a simple step-by-step guide to reporting JobKeeper payments with Xero.
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Record an employee’s time on stand down
Take care when setting the start date in the steps below. Once you click Save for reporting, the start date is locked and can't be undone.
You should repeat these steps for other eligible employees. The employee JobKeeper start dates will be sent to the ATO when you next file with STP.
Warning
If you have selected incorrect JobKeeper start dates for any employee, stop immediately, don’t file STP, and contact Xero Support.
If an employee doesn't need a JobKeeper top-up (eg they already earn more than $1500 a fortnight), you don't need to add the JobKeeper pay item to their payslip. Just set up the employee's payslip as normal. If you've enrolled the employee for JobKeeper payments, this information will be sent to the ATO when you file with STP.
A JobKeeper allowance pay item is automatically created. You can use this to record JobKeeper payments for your employees. If you've already set up an allowance pay item for JobKeeper payments using our previous instructions, you can edit the pay item so it's in the required format.
If you’ve set up a custom pay item which isn’t an allowance, or that has a rate type other than the fixed amount, any previous JobKeeper payments made using this pay item needs to be adjusted. This will ensure that the JobKeeper payments are correctly reported to the ATO with STP.
If you're planning to pay your employees the JobKeeper payment on an ongoing basis, you can add item to pay template. If it is only going to be once or twice you can add directly onto payslip when processing a payrun.
You can also create an additional pay item, eg if you need one for calculating the Superannuation Guarantee and one that doesn’t. Please note you are not required to pay superannuation on Jobkeeper payments if you do not choose too.
Due to COVID-19, you might need to stand down an employee until more work is available.
Employee’s are entitled to leave accruals during “stand down”. This is based on their normal working hours per week. Not required for casual employees.
For more information about standing down an employee, or if you have questions about your business requirements, please see the Fair Work Ombudsman website.
To record an employee’s time on stand down in Xero Payroll, you should:
First check that all local holidays are included in the employee’s state holiday group.
Then check that the employee is assigned to the correct holiday group.
Set up a new earnings pay item to account for the stand down hours.
Add the new earnings pay item to the employee’s draft payslip, and edit it.
When you post the pay run, you’ll record the stand down without disrupting the employee’s leave accruals. You’ll need to edit the employee’s payslip each pay run until they return to work.
Fortnightly Example of Employee in “Stand down”
Example of Fortnightly leave accrual for “Stand down” Employee
Example of Employee that earns less than $1,500 per fortnight.
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